At Accountex, we understand the importance of data security and the trust our clients place in us when they choose to work with our offshore accounting and auditing services. We are committed to ensuring the highest level of protection for the data we handle and process. This Data Protection Policy outlines our practices to reassure our clients that their data is secure and handled in accordance with applicable data protection laws, including those in the United States and the European Union.
- Data Collection and Use
We collect and process data from our clients solely for the purpose of providing accounting and auditing services. This includes financial records, transaction details, and other relevant information necessary to carry out our responsibilities effectively. We ensure that data collection is limited to what is necessary and relevant to the agreed-upon services.
- Data Security Measures
We have implemented stringent security measures to protect client data from unauthorized access, disclosure, alteration, or destruction. These measures include:
a. Physical Security: Our premises are equipped with security systems to prevent unauthorized access. Access to client data is limited to authorized personnel only.
b. Network Security: We utilize industry-standard security protocols and firewalls to safeguard our computer networks and prevent unauthorized access.
c. Data Encryption: Client data is encrypted during storage to ensure confidentiality and integrity.
d. Secure Data Storage: Data is stored on local computers in an anonymous and encrypted format. Access to these computers is restricted to authorized personnel only.
- Data Retention and Deletion
We retain client data only for the duration of the project or as required by applicable laws and regulations. Once the project is complete, we promptly and securely delete all client data from our systems, ensuring that no residual copies remain.
- Third-Party Service Providers
In certain instances, we may engage reputable third-party service providers to assist with specific tasks related to accounting and auditing services. These providers are carefully selected and required to adhere to strict confidentiality and data protection obligations. Any data shared with them is done so under a written agreement that ensures adequate protection and compliance with applicable data protection laws.
- Compliance with Applicable Laws
We are committed to complying with all relevant data protection laws and regulations, including those in the United States and the European Union. Our policies and procedures are regularly reviewed and updated to ensure compliance with evolving legal requirements.
- Client Rights
We respect our clients’ rights regarding their personal data. Clients have the right to access, correct, and request the deletion of their data. We provide mechanisms for clients to exercise these rights and promptly respond to such requests in accordance with applicable laws.
- Employee Training and Awareness
We provide regular training to our employees to raise awareness about data protection best practices and their responsibilities regarding client data. All employees are required to adhere to strict confidentiality obligations.
- Breach Notification
In the event of a data breach that may pose a risk to our clients’ rights and freedoms, we will promptly notify the affected clients and take appropriate measures to mitigate the potential impact.
- Privacy by Design and Default
We strive to implement privacy principles and practices by design and default. We consider privacy and data protection aspects at the early stages of any system or process development to ensure that privacy is an integral part of our operations.
- Contact Information
For any questions, concerns, or requests related to data protection or this Data Protection Policy, please contact our Data Protection Officer at privacy@accountex.com.